1. About RecXchange

RecXchange is a recruiter-to-recruiter collaboration platform operated by Eavee AI Ltd, a UK-registered company. Our platform enables independent recruiters to connect, collaborate on vacancies, share candidates, and enter into split fee arrangements. We provide the digital infrastructure only and are not a party to any split fee agreement, placement, or commercial transaction between Members.

2. Definitions

“RecXchange” – The trading name of RecXchange Portal LLC
“Member” – A registered recruiter or agency with authorised access to the RecXchange platform
“Split Fee Arrangement” – A collaboration between two Members to share a fee related to a successful placement
“Client” – The end employer or hiring company
“Candidate” – An individual being considered for a job role as part of a recruitment process
“Agreement” – The Split Fee Agreement entered into between two Members for a specific placement
“Platform” – The RecXchange digital environment (web or app) used for communication and collaboration

3. Platform Use

• Access to RecXchange is strictly for professional recruitment use.

• You must provide accurate and truthful information during sign-up and keep it up to date.

• All Members are responsible for their own legal compliance, including the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

• You must not use the platform to harvest data, promote external services, or approach Members’ clients or candidates without permission.

• Abuse of the platform (spam, fraud, harassment, or misrepresentation) will result in immediate suspension or termination.

4. Split Fee Agreements

• Members may use RecXchange to initiate and manage Split Fee Arrangements using our template or their own terms.

• RecXchange is not a party to any such agreement. It does not mediate disputes, guarantee payment, or enforce terms between recruiters.

• All commercial terms (fee %, candidate ownership, exclusivity, etc.) must be clearly agreed in writing between the parties using the platform or by signed agreement.

Key Principles:

• Each party remains legally and financially responsible for their own conduct.

• Payment terms, candidate introductions, and client information must be handled transparently.

• Any breach (e.g., poaching, non-payment) falls under the jurisdiction of the signed agreement and relevant UK law.

5. Non-Circumvention & Poaching

By participating on the platform, Members agree not to circumvent, poach, or approach another Member’s introduced:

• Candidates

• Clients

• Opportunities

…for a period of 12 months following the introduction, unless written consent is provided by the introducing Member. Breaches may result in legal action and/or platform ban.

6. Data Protection & Privacy (GDPR)

RecXchange is fully compliant with the UK GDPR and the Data Protection Act 2018. We collect only the data needed to run the platform, including:

• Contact details

• LinkedIn URL

• Usage analytics

• Marketing preferences (with opt-in consent)

We do not share your personal data with third parties unless required by law or necessary for platform operation (e.g. secure cloud hosting).

For full details, see our Privacy Policy

7. Intellectual Property

All branding, logos, content, and tools on RecXchange remain the intellectual property of Eavee AI Ltd. Members retain ownership of their own candidate, client, and business information.

Members may not reverse-engineer, resell, copy, or reproduce any part of the platform without written consent.

8. Liability & Disclaimers

• RecXchange provides a platform only. We are not a recruitment agency or intermediary.

• We do not vet Members, candidates, or the legitimacy of submitted roles or collaborations.

• We are not liable for:

• Disputes between Members

• Non-payment of fees

• Breaches of contract

• Bad hires or damages from placements

• You enter into Split Fee Agreements entirely at your own risk.

9. Refunds & Subscription Cancellations

• No Refunds: All subscription payments are non-refundable (this includes the payment for your first month of membership).

• Flexible Cancellation: You may cancel your subscription at any time, for any reason.

• 15-Day Advance Notice: To avoid being charged for the next billing cycle, please submit your cancellation request at least 15 days prior to your subscription renewal date. This advance notice ensures we can process your cancellation before the next payment is due.

10. Termination & Suspension

We reserve the right to suspend or terminate any account that:

• Breaches our Terms

• Engages in unethical or unlawful activity

• Harms the platform’s reputation or other Members

Users may also terminate their membership at any time by contacting support@recxchange.io

RecXchange reserves the right to suspend or terminate your account at any time, with or without notice, if we determine that you have violated these Terms or engaged in prohibited activities. You are also free to cancel your subscription whenever you wish. However, please note that any cancellation you initiate must be submitted at least 15 days before your next renewal date to avoid being charged for the following billing cycle (see our Refunds & Subscription Cancellations section above for details). In all cases of termination or cancellation, your right to use the RecXchange service will end immediately once the termination takes effect, and no refunds will be provided for any unused portion of your subscription in accordance with the policy above.

11. Governing Law & Jurisdiction

These Terms and any Agreements entered into between Members via RecXchange are governed by the laws of England and Wales.

Any disputes shall be subject to the exclusive jurisdiction of the English courts.

12. Updates to These Terms

We may update these Terms from time to time. Members will be notified of any significant changes via email or dashboard notification. Continued use of the platform constitutes acceptance of the updated Terms.

13. Contact Details

RecXchange
support@recxchange.io

RecXchange Portal LLC t/a RecXchange

PINNACLE SHEIKH ZAYED ROAD, DUBAI, UAE

Company No: 1299571

14. Fee Dispute Resolution Guidance

While RecXchange is not a party to any Split Fee Arrangement, we recognise that disputes may arise. Here’s how we recommend Members handle them constructively:

14.1 Direct Communication First

Members should contact one another promptly if there is:

• Non-payment or late payment of a split fee

• A disagreement on candidate ownership

• A breach of the agreed Split Fee terms

Clarity and calm conversations solve most issues before lawyers get involved.

14.2 Written Evidence

Members are advised to:

• Use RecXchange’s Split Fee Agreement template or upload their own

• Confirm all terms in writing (email or within platform messaging)

• Store communications related to the deal

14.3 Informal Mediation (Optional)

At either party’s request, RecXchange may offer informal mediation (via email or call) to guide a resolution. This is non-binding, impartial, and intended to avoid escalation.

To request this, email: support@recxchange.io with “Fee Dispute” in the subject line.

14.4 Legal Recourse

If all else fails, Members retain the right to pursue legal action independently. Any such claim shall be governed by the laws of England and Wales and fall under the jurisdiction of the English courts.

15. Member Code of Conduct

RecXchange operates on trust, professionalism, and fair play. By using the platform, you agree to uphold the following standards:

15.1 Integrity

• Be transparent with candidate and client information

• Honour all signed or agreed terms

• Communicate clearly and respectfully

15.2 No Poaching

• Do not contact another Member’s candidates or clients for 12 months after an introduction, unless expressly permitted

• No backdoor placements, shady emails, or “I thought they were off the market” excuses

15.3 Candidate Care

• Treat candidates with professionalism and respect

• Be clear about ownership when sharing candidates

• Do not represent candidates without their permission

15.4 Client Representation

• Only submit candidates to clients you are formally working with

• Respect exclusive and retained arrangements

• Be honest about your relationship with the client

15.5 Platform Behaviour

• No spam, self-promotion, or solicitation of services

• No abusive or aggressive language

• No scraping or harvesting of data

15.6 Breaches of Conduct

Violations may result in:

• Temporary suspension

• Permanent removal from RecXchange

• Public flagging to other Members (we don't play around)

We want a platform that’s collaborative, not cut-throat. If you see a breach, report it confidentially to: support@recxchange.io